I was speaking over email with @HAWK and she suggested I reach out to the larger community.
I am currently managing an online community of practice, and my other teammate had to go out on leave in November so I’ve been managing all of our projects alone. I’ve run into frustrations mainly related to time and prioritizing and wanted to see if I could gain some help and feedback.
I’m listing the stuff I’ve been working on, but I have been told to prioritize content development for this year, webinars, and working with the developers of the website to improve it. My new supervisor has worked with me a lot already, so I’d like to try to figure this out with y’all’s help, or at least get input if I need to talk to him again. When I look at the list below I wonder if I should be struggling to get everything done - maybe the problem is organization more than actual workload.
So here’s what I do…
- Content development for all of 2017 – needs to be finished before April
Plan, coordinate, run (or have it set up to run) at least 6 webinars, 6 Q&As if possible, more discussions (generally have to contact people individually to post to discussions) if possible
- Web development - ongoing
Coordinating with developers, identifying bugs, identifying new features (content updates, possibly an interactive map in the future). Also includes coming up with new features our members may want (like the map), and figuring out what types of data we would need from them to make it useful.
(This is a priority, but obviously very time consuming. I wonder if it would be useful to try to learn about what our platform (Drupal) can do to cut down on the amount of time the developers and I spend emailing back and forth to make changes to newsletters, etc. I know nothing about development though.)
- Research project on our site’s content.
Haven’t worked on this lately, but have to start dedicating 5-10 hours/week to this.
- Analyzing past survey data to come up with topics, new ideas, new development ideas so that our new features and content are actually member- and data-driven and not just from the top of my head – ongoing
This has been hard for me to organize since I should be using it for different aspects of the site
- Planning and strategizing for the future – ongoing where possible
Thinking about new ways of coming up with content for 2018 (planning committee?) to reduce CoP manager’s workload. Thinking about new features for the website that would make it more user-friendly.
- I am also allowed 10 hours/week for informal and formal training, but I haven’t gotten to this very much.
It would be helpful if you could tell me how you organize your workload, or if you have feedback on how I might strategize to be more efficient with mine.