Hi there! This week, we narrowed down our long list of platform vendors and will be commencing with the “short list” demos next week. For this next round, the core project team will be inviting additional stakeholders to participate and provide feedback. Since we are adding additional “cooks in the kitchen,” and for good reason (!), we are trying to think of organized methods in which we can gather and consolidate feedback in a consistent, process-oriented way. We have a call set up before the first demo to review who the finalists are, what the agenda flow will look like, as well as what we are specifically asking from them as demo participants/judges. This way, everyone is on the same page and knows what to expect.
Does anyone have any experience with this? If so, did you use a standard evaluation form to gather feedback from the stakeholders? What information did you ask for?
Thanks in advance